Microsoft Teams

What is Microsoft Teams and How to use it?

Microsoft Teams may be a collaborative workspace within Office.com/setup that acts as a central hub for workplace conversations, collaborative teamwork, video chats, and document sharing, all designed to assist worker productivity during a unified suite of tools.

Launched in 2017 as a rival to collaboration pioneer Slack, Microsoft saw the utilization of Teams rocket to 75 million daily active users because the COVID-19 pandemic worsened, consistent with stats released by Microsoft in April. the corporate called Teams the fastest growing business app in its history.

Teams can function an alternate to — or maybe replace — email communications entirely, but it also acts more broadly to attach workers and their apps, particularly for remote workers. consider it as a “digital translation of an open office space,” as a Microsoft spokesperson put it.

How to use Microsoft Teams: Channels, teams, and messaging

Teams contain one or more, well, “teams” — essentially groups of employees within a corporation, like marketing or design department staff. Teams can home in size and scope from a whole business right down to a more focused shared-interest group.

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When a team is first found out, an Office 365 Group is automatically created, alongside related services like a SharePoint site and OneNote access. during a sense, Teams go a step further than Groups, acting as a more tangible thread connecting users and apps across the organization.

“It’s still the behind-the-scenes backbone of Office.com/setup. But now, Microsoft can center their productivity and integration story around Teams instead of Groups,”.

How to use Microsoft Teams: Productivity

Teams isn’t just focused on real-time messaging; users can work collaboratively on documents within the app. This is where the strength of Microsoft’s suite of productivity apps provides a key advantage over rivals, serving as a hub or connector to the wider portfolio of Microsoft 365 tools.

Without leaving Teams, users can co-edit Word, Excel, PowerPoint, and other file types in real-time.  Documents in the “files” section are stored on OneDrive with the ability to store and access files. (There are options to use Box and Egnyte, too.)

How to use Microsoft Teams: Video and voice meetings

Video and audio conferencing are an increasingly important part of Teams, which has effectively replaced Microsoft’s widely used Skype for Business Online app.

This has been particularly true during the pandemic as businesses rushed to facilitate virtual meetings between staffers working remotely. Microsoft reported a 1000% increase in video meetings during March as companies pack up and sent workers home, alongside an enormous jump in overall daily active Teams users, from 32 million at the beginning of March to 75 million by the top of April.

“The most relevant advantage of it today is that it basically enables work from home,” said Sy. “Features like videoconferencing, screen-sharing and simply collaborating and co-working on files are helping businesses and employees be even more productive than they were pre-pandemic in some ways.”

To maximize the rapid switch in work behavior — and help ease videoconference fatigue — Microsoft has quickly added new features to enhance remote working capabilities, with video calls a key focus.