Microsoft Exchange

What is Microsoft Exchange Server?

Microsoft Exchange is Microsoft’s email server solution. In layman’s terms, it is a piece of software that runs on a server and manages all of your emails.

Incoming, outgoing, saved, drafts, calendars–everything is completed through Microsoft Exchange and stored on the server.

Microsoft Exchange isn’t the sole way a corporation can manage its emails.

Most organizations start with what’s called POP3 email. What that basically means is whoever hosts your website also manages your email. They collect it then send it to every individual computer, effectively downloading that email onto each computer.

The problem with POP3, and why products like Microsoft Exchange exist, is that each one of the emails that you’re downloading from your web-hosting provider is stored on individual computers. Therefore if one among the individual computers dies, all of your emails would be lost. Microsoft Exchange is meant to centralize your emails into one database. Rather than your web-hosting company handling your email and them storing them on your computer, Exchange manages and backs up the emails on a server.

The rise in popularity of ‘hosted exchange’ has allowed organizations to access a spread of enterprise-grade software solutions and bypass the main hurdles of infrastructure costs, licensing fees, maintenance and training. A hosted exchange hosts your emails within the cloud. IT service providers offer Hosted Microsoft Exchange services and may handle all of your emails and store them securely within the cloud.

Why Microsoft Exchange is important?

Microsoft Exchange enables email to be delivered to a server. It works by sending the emails back to your individual workstations during which your staff can access. Small and medium-sized companies are able to do three benefits from using Microsoft Exchange.

  • Centralize emails in order that they will be protected. If you’re using an old POP3 model, you risk losing your emails. Exchange is first and foremost about centralizing and backing up that information.
  • Eliminate email threats before they reach your network. Exchange actively protects your communications with built-in defenses against email threats. Multi-layered anti-spam filtering comes with continuous updates to assist guard against increasingly sophisticated spam and phishing threats, while multiple anti-malware engines work to guard your email data from viruses.
  • Shared calendars between different members of your organization. Stay informed of what other staff members do. Shared calendars help companies to be more organized and productive.
  • Set an out-of-office reply. An easy but useful feature. Keep your fellow colleagues, clients and sales prospects informed once you are out of the office or away on holiday.

Click here to register for MS Exchange Server.

Three keys to successfully implement Microsoft Exchange

Assess requirements and determine the Exchange service model

There are three different options for Exchange.

  • You can choose your own local version of Microsoft Exchange, which is simply software that’s installed on your server locally.
  • You can choose with Office 365, which is Microsoft’s cloud version of Exchange.
  • You can choose an area Australian partner and pay them to host your Exchange for you.

Speak with an IT professional to assess the wants and see which option is best for you.

Data hosted in Singapore or Australia

We are often asked the question, “Do we elect a Singapore or Australian host?” by companies when rolling out Exchange.

You can expect to pay a premium to possess your Exchange hosted in Australia, but there are benefits to keeping your data in-country and faraway from foreign laws and regulations. Furthermore, if you’re in an industry that has some data jurisdiction issues, you’ll definitely get to host it locally inside Australia.

Installing Microsoft Exchange

Most companies that move to Exchange are likely transitioning from POP3. To finish the migration, you would like to export all of your emails from POP3, then import them into Exchange. Once that’s done, you’ll get to reconfigure all of the prevailing desktops to access the Exchange server. Generally speaking, your IT guy should be ready to do that pretty easily.